ERP module
- Each approved expense is sent as an accounting document, with its account and taxes.
- Queue with safe retries: an expense is never created twice.
- Each expense shows whether it reached SAP and under which number.
Expense reports and advances for companies in Chile
Paperless expense reports, approved in minutes and posted to SAP
Your team snaps a photo of the receipt or sends it over WhatsApp. AI reads the receipt, the direct manager approves from their phone and the approved expense reaches SAP Business One, with its full history.
- No spreadsheets, no envelopes full of receipts
- Direct manager approval from day one
- Portal, app and WhatsApp with the same information
- Portal, app and WhatsAppSubmit expenses from anywhere and approve them from your phone or desktop.
- SAP Business OneDirect posting through Service Layer, with a log of every attempt.
- Your data stays yoursINDESAD only gets in with your permission, a stated reason and a time limit.
- Made in ChileBuilt and supported by INDESAD, in Santiago.
How it works
From receipt to SAP in five steps
One path for everyone: whoever submits, approves, pays and posts sees the same expense and its history.
1Photo or WhatsApp
The submitter takes a photo of the receipt in the app or sends it to the IndeXpense number. An invoice PDF works too.
2AI scan
IndeXpense suggests the amount, date, vendor, tax ID, folio number and category. The person reviews and submits; AI never approves.
3Approval
The direct manager approves, or the workflow you define by amount, expense type or cost center. They can approve, return for changes or reject with a reason.
4Payment recorded
Finance records the payment with method, reference and date. The person gets an email, and the expense can’t be paid twice.
5SAP Business One
The approved expense is posted to SAP. Each expense shows whether it arrived, is queued or needs review.
Every step is recorded in the expense history and emails whoever needs to act next.
Modules
Everything that happens to an expense, in one place
Each company turns on what it needs based on its plan. Modules share data, so nothing has to be copied from one place to another.
Expenses
Photo, PDF or WhatsApp, with AI scan and multiple receipts per expense.
Learn moreAdvances
Request, approval, payout and reporting against what was spent.
Learn moreApprovals
Approve, return or reject with a reason, with automatic reminders.
Learn morePolicies
Limits, expense types and required fields, checked before submitting.
Learn moreBudgets
Targets per period and what’s waiting for a decision, at a glance.
Learn moreSAP ERP
Approved expenses to SAP Business One through Service Layer, with no duplicates.
Learn moreWhatsApp
Submit expenses by sending the photo to the IndeXpense number, without opening the app.
Learn morePlatform and holding
Multiple companies, each with its own data, plus a consolidated view.
Learn moreMobile app
Installable from the browser and available for Android and iPhone.
Learn moreGuided tours
Step-by-step walkthroughs inside every screen, so you can start without training.
Learn more
Product
What IndeXpense does, how it works and who it’s for
Each module explained with the real product screen, exactly as your team sees it.
Approvals
Managers approve in minutes, wherever they are
- What it does
- Each expense reaches the right decision-maker, with the receipt in view and the full history.
- How it works
- With no setup, every expense goes to the submitter’s direct manager.
- Approve, return for changes or reject: returning and rejecting always require a reason.
- If an expense has been waiting for days, the approver gets a reminder and finance gets a summary.
- Approve from the portal, the app or the link in the email.
- Who it’s for
- For managers who sign paperwork at month-end today, and for finance teams chasing signatures.
Mobile app
On your phone, with everything the portal has
- What it does
- The app to submit expenses, approve and review advances, in light or dark mode, including iPhones with a notch.
- How it works
- Install it from the browser (no app store needed); it’s also available for Android and iPhone.
- The center button opens a new expense with the camera; the tabs take you to Expenses, Approve and My account.
- What you do in the app shows up instantly in the portal, and vice versa.
- Who it’s for
- For the whole team: submitters in the field and approvers between meetings.
Multi-company platform and holding
Multiple companies, each with its own data
- What it does
- Each company has its own space, plan, users and rules. A holding sees the consolidated view without mixing data.
- How it works
- A person can work in several companies and switch between them without signing out.
- The holding view adds up expenses and pending items across the group’s companies.
- Platform (INDESAD) manages plans and channels without seeing each company’s data.
- Who it’s for
- For groups of companies, outside accountants and anyone managing more than one legal entity.
SAP Business One
Connected to SAP Business One
Approved expenses reach SAP through Service Layer, exactly once, with safe retries and a log of every submission. If SAP doesn’t respond, nothing is lost or duplicated.
See the SAP integration- No duplicatesEach expense is sent with a unique key. A retry never creates a second document.
- Safe retriesIf SAP is unavailable, the expense waits in the queue and is retried automatically when it’s safe to do so.
- Automatic circuit breakerIf SAP keeps failing or rejects the password, IndeXpense stops retrying and alerts you, instead of locking your user.
- Uncertain cases go to reviewIf it’s unclear whether the document was created, the expense is flagged for review with its reference; nothing is guessed.
Security
Your data and your team’s, protected and in plain sight
IndeXpense security is visible in your own account: which sessions are open, who signed in and why.
Two-step verification
A code from your authenticator app in addition to your password.
Visible, revocable sessions
See where your account is signed in and end any session you don’t recognize. Changing your password signs out all the others.
Tamper-evident audit log
Every important change is logged with an integrity check, so any alteration can be detected.
Private attachments
Receipts are kept in private storage, with no public links, and open only when you’re signed in.
Support only with your permission
INDESAD doesn’t see your data. To help you, it gets in with a reason and an expiration, visible to your company and with an email notice.
Link-based invitations
Each person creates their password from a link that expires. Nobody sends passwords by email.
Plans
Start free and grow when you need to
Companies in Chile pay in UF + VAT, and individuals in Chilean pesos. Outside Chile, in US dollars. The plans and their limits are the same ones you see inside IndeXpense.
For companies
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For individuals
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Limits reset every month. Change your plan from My plan, inside IndeXpense.
SAP Business One
ERP connection and implementation
Approved expenses reach SAP Business One as accounting documents. You can set up the connection yourself or have INDESAD do it for you.
Implementation
- Discovery and mapping of accounts, dimensions and business partners.
- Two test submissions against your SAP.
- One training session and 30 days of follow-up support.
If you’d rather do it yourself, the connection wizard and guides are free of charge.
Request implementationFAQ
What people ask us most
Does it work with SAP Business One?
Yes. IndeXpense connects to your database through Service Layer and sends each approved expense as an accounting document, with the expense type’s account and taxes. Each expense shows whether it reached SAP and under which number.
What happens if SAP doesn’t respond?
The expense is queued and retried automatically when it’s safe. Each expense is sent with a unique key, so it’s never created twice. If it’s unclear whether the document was created, it’s flagged for review and finance gets a notification.
Do I need to install anything?
No. The portal runs in the browser and the app installs from your phone’s browser (it’s also available for Android and iPhone). For SAP, your Service Layer must be published over HTTPS; we’ll help you check it.
Can I submit expenses over WhatsApp?
Yes, on the plans that include it. Send the photo to the IndeXpense number from the phone registered in your profile; the bot reads the receipt, asks for anything missing and gets the expense ready to send for approval.
Who approves expenses?
By default, the submitter’s direct manager. If you need to, you can define workflows by amount, expense type or cost center. Approvers can approve, return for changes or reject with a reason, and they get reminders if something has been waiting for days.
Is my data secure?
Receipts are kept in private storage and open only when you’re signed in. You get two-step verification, visible sessions and an audit log with integrity checks. Each company sees only its own data.
Can INDESAD see my data?
Not by default. If we need to check something to help you, we open a support access session with a reason and an expiration: your company gets an email notice, sees it on screen, and every query is recorded in its Log. Access expires automatically.
Can I try it for free?
Yes. Create your account and start on the free plan for companies or for individuals. When you need more users, advances or SAP, change your plan from Settings.
Made by INDESAD
Part of the INDESAD product family
INDESAD is a Chilean consulting firm that designs, runs and supports its own products. IndeXpense shares their design, security and way of working.
IndeFlow
Tasks, workflows and AI-powered WhatsApp support for teams.
IndeLedger
Your purchases, from the SII to your ERP: purchase invoices matched and posted.
IndeFac
Electronic invoicing for companies in Chile.
IndeOne
Extends SAP Business One in the cloud: sales, CRM, approvals, payments and inventory.
Your next expense report, paperless
Create your free account or let’s talk about your company, how you approve and your SAP.
